Accounts Receivable/Collections Specialist

Description:
Job Title: Accounts Receivable/Collections Specialist

Job Code: IMS-86859

Job Location: Phoenix, AZ (position is on-site)

Job Description:

Performs a variety of Accounts Receivable accounting and Collection tasks, including but not limited to AR and intercompany transactions; account reconciliations and reserves analysis; month-end-close activities; participation in the quarterly Sarbanes-Oxley (SOX) audits and statutory audits; general administrative duties. Act as backup to Accounts Payable & Payroll as well, and other related Accounting/Finance related activities.

Following are responsibilities related to Accounts Receivable and Collection role:

Accounts Receivable:

• Producing and distributing customers' statements (SOA), scheduled and ad-hoc
• Generating and analyzing AR Aging and past due reports: providing customers' status and payment expectations, ensuring the adherence to contractually agreed payment terms
• Identifying and resolving incorrect billing issues w/external as we as internal customers (Contracts and OrderAdmin groups)
• Facilitating appropriate approvals of credits / returns / invoices, where required
• Preparing reserves' calculation for Collection Allowance
• Conducting customer's creditworthiness review, when required, for credit terms considerations
• Monthly accounts reconciliations, including intercompany
• Supporting Sales Tax compliance
• Maintain records in compliance with SOX requirements & satisfactory for statutory audits
• Backup for some Payroll and Accounts Payable activities, as needed

Collections:

• Contacting customers regarding upcoming due and past due AR balance
• Process daily bank reports
• Prepare Cash Application details and validate correctness of posting in ERP
• Identify and research all cash receipts
• Work to meet past due target % commitment

Essential Functions:

• Process-focused and task execution driven
• Ability to manage large transactional volumes and tight deadlines
• Results oriented can manage multiple deadlines and meet them
• Demonstrate excellent teamwork qualities in a diverse and demanding environment
• Develops strong partnership/teambuilding relationships with all functional areas and business levels within the company
• Strong interpersonal skills, with ability to work independently, as well as part of a team
• Effective listener and flexible in approach to solutions

Qualifications:

• Requires fully proficient job knowledge/skills
• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Experienced with triple-match rule
• Proficient in Excel and 10-Key/data entry

Preferred Additional Skills:

• Experience in large corporation
• Experience in manufacturing/engineering industry
• Associates degree in Accounting
• SAP or another common ERP platform
• Experience with CRM and workflows
• PeopleSoft payroll experience is a plus